Today, most organizations have invested in automation in every sphere and the human resource department is no different. Large organizations with hundreds of employees have realized the necessity of an automated Human Resource Management Software or HR software to track employee performance, seamless recruitment, and effective management of routine tasks.
It can make a huge difference in the efficiency of the human resource department and translates into smooth functioning of the organization as a whole. Also, the various modules available in the modern HRMS, such as Beehive, Digital HRMS, BambooHR, and greytHR allow for a large number of functionalities.
HR Software Features in a Nutshell
Here we shall look at the must-have features of a HR software that are essential to every organization and learn a little about what makes them important. Right from data security to prevent unauthorized access to your data to ease of accessibility and operation to cost-effectiveness, you have them all. So, let’s get into it right away…
Data Security is the most important feature as it improves security of organizational data through controlled access. It allows for setting up of role-based access for the admin, management and employees, along with user level defined permissions to ensure every individual can access only the information that he/she is allowed to. Key Point: Prevents unauthorized access to and use of sensitive data
Ease of accessibility is what you need to resolve the challenges arising from limited accessibility to information, i.e. accessibility only from within the premises of the organization. This feature allows employees uninterrupted access to the important information and functionalities even when on they are travelling or on leave. Key Point: Makes information accessible from any device and from anywhere in the world.
A tool that is easy to operate makes it possible to achieve accurate results faster. Manual processes can be complex when it comes to managing the details of hundreds of employees with utmost accuracy. This complexity increases the occurrence of errors and offers little or no value to an organization. Key Point: Offers solution to the complex or cumbersome manual process
A system that is reliable can be a blessing to any organization as it needs little maintenance to function to its capacity. Such a system offers a high quality platform that is free from bugs and breakdowns, which in turn contributes towards a superlative user experience. Key Point: Prevents loss of productivity due to the system crashing time and again.
Customization and flexibility are essential features of a HRMS tool. Every organization should invest in a HRMS software, or any software for that matter, which is well-equipped to cater to its present as well as future needs. A customized software offers customized modules to cater to the needs of every business, big or small. While customization allows the tool to be designed to cater to the specific needs of the organization, scalability brings in the flexibility to scale up or down as required. Key Point: Makes sure the tool is relevant to the current as well as the future needs of the organization
Cost-effectiveness is one of the most coveted feature in any software and a HR software is no different. A platform that is designed to be cost-effective reduces the operational cost and brings in a faster ROI. Thus, the return it brings quickly outweighs the initial investment. Key Point: Faster and improved ROI
The Conclusion:
With the ideal HR software in place, any organization can experience the many benefits that come with it, including cost reduction, quick insights, streamlined operations, employee satisfaction and more. It also facilitates improved communication within the organization and makes it easy for the organization to achieve its business goals.